What good IT can bring, in numbers

Nine typical situations, each with approach and result. They show how we tackle a task and which order of magnitude is realistic.

How to read these examples

All examples are worked examples with assumed values and do not describe customer projects. We calculate staff cost at €45 per hour. Your result depends on your situation, so we go through your numbers in the conversation.

Advise

Worked example

A trade business with 25 employees

Situation: Mail, accounting and network sit with three suppliers. When something breaks, the office manager calls all three.
Approach: Assessment, logins in one place, a twelve-month roadmap and a fixed care agreement.
Result: Problems come together in one place. The office manager is back at office work instead of on the phone.

To the service: IT consulting & care

Points of contact for incidents
Before
3
After
1
First response
Before
1 day
After
2 hours
IT topics without an owner
Before
12
After
0

Worked example with assumed values, not a customer project. We work through your numbers in the conversation.

Worked example

An office of 12 introduces AI tools

Situation: Some already use AI privately, partly with customer data. There are no rules and results vary widely.
Approach: Two half days of in-house training, shared rules on one page and three practised workflows from office life.
Result: The team knows what is allowed and saves noticeable time on texts and research.

To the service: Training

People who know the rules
Before
2
After
12
Workflows with checked AI use
Before
0
After
3
Hours on standard texts per week
Before
10
After
6

Worked example with assumed values, not a customer project. We work through your numbers in the conversation.

Build

Worked example

A guesthouse with 18 rooms

Situation: Nearly all bookings arrive through portals that charge commission. The old website is slow and shows no availability.
Approach: A new website with easybooking as the booking path, clear room pages, and content for search and AI assistants.
Result: More guests book directly. The saved commission stays in the house.

To the service: Websites

Share of direct bookings
Before
15 %
After
40 %
Commission per year
Before
€18,000
After
€12,000
Load time on a phone
Before
6.0 s
After
1.2 s

Worked example with assumed values, not a customer project. We work through your numbers in the conversation.

Worked example

A wholesaler with grown ordering software

Situation: A program from ten years of manual work carries all orders. It fails regularly and changes take weeks.
Approach: Secure the critical paths, add automated tests, move operation to Linux, then renew features step by step.
Result: The system keeps running calmly and new requests are done in days rather than weeks.

To the service: Software

Outages per month
Before
6
After
0 to 1
Time to a change
Before
6 weeks
After
1 week
Code covered by automated tests
Before
0 %
After
70 %

Worked example with assumed values, not a customer project. We work through your numbers in the conversation.

Worked example

An installation company with 400 incoming invoices a month

Situation: Each invoice is pulled from the mail, typed in, matched to the job and approved. That takes about six minutes each.
Approach: Invoices are read and matched to the job automatically. One person only checks deviations and approves.
Result: At €45 staff cost per hour, almost €1,500 a month is freed up for better work.

To the service: Automation

Minutes per invoice
Before
6
After
1
Hours per month
Before
40
After
7
Staff cost per month
Before
€1,800
After
€315

Worked example with assumed values, not a customer project. We work through your numbers in the conversation.

Run

Worked example

A manufacturer with 40 employees

Situation: An old Windows server in the office carries files, inventory and mail. The backup has never been restored.
Approach: Move to Linux in an EU data centre, monitoring for all services, recovery rehearsed once a quarter.
Result: Faults become visible before they hit production, and an outage is no longer guesswork.

To the service: Hosting & monitoring

Unplanned downtime per year
Before
20 hours
After
3 hours
Backup restores tested
Before
0
After
4 per year
Time to recovery
Before
2 days
After
4 hours

Worked example with assumed values, not a customer project. We work through your numbers in the conversation.

Worked example

An office with 30 workplaces

Situation: Eight-year-old devices still run perfectly but are not approved for Windows 11. Replacing all computers is on the table.
Approach: Inventory, a pilot with five seats, then the move to Linux and LibreOffice. Two specialist programs keep running over remote desktop.
Result: The devices stay in use, the purchase is off for now and licence costs drop sharply.

To the service: Linux & open source

Licence cost per year
Before
€9,000
After
€1,800
New computers needed
Before
30
After
4
Device service life
Before
8 years
After
12 years

Worked example with assumed values, not a customer project. We work through your numbers in the conversation.

Worked example

A medical practice with three lines

Situation: In the mornings the line is always busy. Many patients reach nobody and call several times.
Approach: A cloud system with a queue, handling of standard requests and a callback list tied into the practice's workflows.
Result: The phone takes up less time and nobody slips through the net.

To the service: Phone systems

Missed calls per week
Before
60
After
8
Hours on the phone per day
Before
5
After
3
Callbacks with a note in the system
Before
0 %
After
100 %

Worked example with assumed values, not a customer project. We work through your numbers in the conversation.

Worked example

An association equips 20 workplaces

Situation: The budget does not stretch to new notebooks. At the same time twelve old devices sit unused in storage.
Approach: Refurbished notebooks with Linux, buy-back of the old devices through AfB, secure erasure of all storage media.
Result: All workplaces are equipped, the budget holds and the old devices go back into the cycle.

To the service: Hardware & software

Cost per workplace
Before
€900
After
€420
Total cost
Before
€18,000
After
€8,400
Old devices in storage
Before
12
After
0

Worked example with assumed values, not a customer project. We work through your numbers in the conversation.

Let us work through your example

Name a workflow or a cost item. We estimate what is possible.

Start a conversation +43 677 18037465

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